ROAG Sports Events Administration

NB! Please note the following with regard to the fixed conversion rate for The Ferney Trail 2015:

ZAR 13 = € 1
ZAR 0.33 = Rs 1.

PLEASE NOTE: The amounts charged may differ depending on the exchange rate!

RACE DETAILS:

FERNEY TRAIL 2015
GENERAL REGULATIONS

Article 1: Details of event

Ferney Trail is a set of nature trails across the estates of l’Etoile, Ferney and Le Vallon, in the East of Mauritius.
The event will be held on the Saturday 5^th September 2015.

The 4 following races will be proposed:

* The Ferney Trail Elite

To take part to The Ferney Trail Elite (35 km), participants must be at least 18 years old. This race forms part of the League Trail ‘long’ of “Association Rando Trail et Nature”.

* The Ferney Trail 17km,

For The Ferney Trail 17km, sponsored by Sofap, participants must be at least 16 years old. This race forms part of the League Trail ‘short’ of “Association Rando Trail et Nature”.

*The Ferney Fun Trail 10km,

For The Ferney Fun Trail 10km, sponsored by Nando’s, participants must be at least 12 years old. This race forms part of the League Trail ‘short’ of “Association Rando Trail et Nature”.

* The 4km - Sun kids Race,

The Sun kids Race is open to everyone but only participants aged between 6 and 12 years old will be timed and compete for the prize.

* The 4km  fun walk,

The 4km walk is reserved for participants who whish to go for a fun walk –this is not a race and participants will not be entitled to any prizes.

Registrations are open as from the 1^st April to the 22nd of August 2015.

The trail is reserved to experienced persons having a good physical condition.
Since the race is going to be held in the midst of Nature Reserve of Ferney, the organization team reserves the right to penalize or to disqualify any participant found guilty of pollution, degradation of the natural reserve or waste dumping along the path, as mentioned in Article 11 and 12. 

The start of each race will be given the 5 of September 2015 as follows:

The Ferney Trail Elite (35km): participants  not reaching the  control point “Campement de Ferney” at the 22km mark after 12h45 will be eliminated and redirected to the finish zone by the organization team.

Article 2: General conditions
All participants hereby agree to comply with the regulations by virtue of their registration, and to discharge the organizers of the Ferney Trail event from their liability with regards to any incident or accident that may occur due to non-compliance to such regulations.

Article 3: Conditions for registration of competitors
Registrations must be done through a website dedicated to the trail, www.ferneytrail.com and via a secured online payment.
Compulsory information is mentioned on the website and registration form.
Participants of the Ferney Trail Elite (35km) must attach a medical certificate to confirm they are physically fit to run the trail. Thanks to note that the medical certificate is compulsory to complete the registration.

The registration will be considered as open as long as all documents requested are not provided together with the payment. Participants having an open registration will be automatically placed on a waiting list and complete enrollments will be treated first.

Quotas are introduced for the 8^th edition (2015). Only the 2350 first complete enrollments will be admitted to the race.

Registration fees:

Article 4: Categories of participants and rankings

All participants are grouped into one of the Men and Women age categories as listed in the table below.

The age on 31 December 2015 determines the participant’s category.
In addition to the overall ranking, still so-called men and women “Scratch”, The Ferney Trail has the following rankings:

Rewards will be given to: the podium ‘scratch’ for each race and only the first men and women, or boys and girls of each category.
Minors must provide a parental authorization.
Participants for the Ferney Trail Elite (35 km) must provide a medical certificate dating from less than one year pertaining to the race day.

Article 5: Equipment provided by the organization

A race tee-shirt
An electronic chip
A race bib
The participants crossing the finish line will be given:
a/ a tee-shirt (finisher)
b/ A meal

Prohibited equipments: ski-types (i.e. any ski pole fitted with a metal tip) are strictly forbidden.

Article 6: Check at the race start

Upon registration at the race start, participants must willingly show their bib fastened in front at waist height. It is compulsory for all participants of all four races to have their electronic chip supplied to them.

Article 7: Dropping out

In case of dropping out of any of all four races, participants must inform the Officer in charge located at the closest checkpoint and hand him both his bib and electronic chip. Failing to do so, the organization cannot be held responsible for any consequence arising therefrom to any such participant. In addition, the organization reserves the right not to register any such participant for future editions.

Article 8: Medical assistance

A multi disciplinary medical team set up by the organization will be present on the site throughout the duration of the races. Members of this team will provide medical assistance to participants at each first aid station, set up along the different trails. They will also promptly notify the Race Manager or his Assistant of the inability of a participant to continue a race, if need be. The final decision in this regard will however belong to the organizer.

Article 9: Insurance

Ferney Trail Ltd subscribes, for the duration of the event, a Civil Liability insurance covering third parties and participants only in case of damage caused to them due to failure by the organizer. You are strongly advised as well to subscribe to an individual insurance.

The organization disclaims any responsibility in case of dropping out, disqualification for late check-in, medical decision or decision made by the Race Manager, thereby preventing any participant from running any of the four races.

Article 10: Refreshment points

Although this race is based on a food self-sufficiency principle, checkpoints are supplied with marathon-type food and drinks throughout the trails.
These refreshment points are located at the following key places:

Refreshment points                                                                                Races

1.        En Haut Chassée                      Ingam                                      35 km

2.        La Digue-Cascade                     Le Vallon                                 35 km

3.        Mt Gingembre                          Le Vallon                                 35 km

4.        Brisée Pull-Over                        L’Etoile                                    35 km

5.        Before Roche Rouge                 Ferney                                     17 + 10 km

6.        Campement de Fy                    Ferney                                     35 + 10 + 4 km

7.        Mirador Touristes                     Ferney                                     35 + 17 km

8.        Mirador 27                                Ferney                                     35 + 17 km

9.        Start/Finish                               Ferney                                          All

Article 11: Penalty

One-hour penalty:
a) if the race number is not visible.
b) if non-authorized assistance is provided to a participant outside a refreshment post (via a “water carrier” or even a pacemaker).

Article 12: Disqualification

1.        No show at checkpoint.

2.        Failure to wear race bib.

3.        Check-in outside closing hour, that is 12:45 am at the 22km controlling spot, “Campement Ferney”, for the 35km race.

4.        Use of a means of transport during the race

5.        Doping or refusal to undergo the doping control.

6.        Non-assistance to participant in danger.

7.        Pollution and deterioration of the sites by the participants/waste dumping along the path.

8.        Insulting, threatening or striking any Control Officer or members of the organization by participants is strictly prohibited and automatically leads to disqualification from all the four races. Any verbal or written position taken up before, during and after the race, of a defamatory or injurious nature, may be sanctioned by an interdiction to participate to any one of the races during one or more years, subject to nature of gravity of same, and independently from any possible judicial proceeding whatsoever.

9.        Refusal to be examined by doctors anytime throughout the race.

10.     Using shortcuts on the track

11.     It is strictly forbidden to resell or exchange Ferney Trails bibs. Spot checks may take place during pre-race checking-in on the day of the event and, in case of infringement, any participant found wearing a bib not registered under his/her name, will immediately be disqualified from the event. 

The race management team will decide, in all regards, after having heard the participant’s version, which sanction will be taken against him or her. Such sanction may give rise to disqualification from the race.

Article 13: Anti-doping tests

Any participant may be subject to an anti-doping test during the race or upon the arrival thereof. Refusal abide to same will lead to an immediate disqualification of any such participant. Any positive test will automatically give rise, besides disqualification and possible more severe sanctions, to formal interdictions for such participant to take part to the event the following year.

Article 14: Complaints

All objections must be in writing and lodged with the Race Manager, with a caution of Rs 500 (non-refundable if the objection is not valid) within 30 minutes of the publication of provisional results.

Article 15: Trail jury

The Trail jury is composed of the following persons:

The Race Manager, Mr. Patrice de Coriolis and the Communication Manager of CIEL Group, Mrs. Amélie Audibert and a representative of ROAG.

Article 16: Photo, TV or Video coverage and associated rights

Any participant hereby expressly renounces to any image usage right throughout the race, and also renounces to any legal proceedings in this regard against the event organizer and its authorized partners, for any use made of his/her image. All professional audio-visual service providers or professional photographs should obtain accreditation therefore from the event organizer. It is hence hereby agreed that no image, photography or video film whatsoever of the Ferney Trail 2015 event may be sold to any private partner or private TV channel by any such professionals, without prior consent from the race organizer.

Article 17: Security and assistance to trail runners

Security and assistance to all trail runners will be provided by a network of checkpoints, signalers and sweep runners.

Article 18: Registration fees and cancellation

Registration fees per participant are indicated on the registration form.

In case of cancellation of registration by the participant:

Before the 22 August 2015: A refund of 80% will be made. A request in writing for the same, duly posted (as attested by the postmark), sent together with a prepaid envelope bearing your name and address  should reach the Ferney Trail Ltd, 5^th floor Ebene Skies, Rue de l’Institut, Ebene in time.

As from the 23 August 2015:  no refund for cancellation will be considered for no reason whatsoever (even injuries attested with a medical certificate or for travelling purposes.)

Any participant who could not participate to the race would not be able to exchange or resell his/her bib. The organization team will not be responsible of any damages sustained by the participant or by any damages that the latter could cause to the other participants.

In case of cancellation of the race by the organizer:

There shall be no refund of the registration fees in the event of the race being cancelled due to an event of force majeure (Flood, cyclone, fire, etc…).
As from the race start, no refund will be made for no reason whatsoever having led the race to be cancelled.

Article 20: Amendment of the trail

 The organization team reserves the right to amend the trail at any time, without prior notice.

Any such change is not likely to cause a refund of their registration fees to participants.

Article 21: Closing date for applications

 Registration will close at the latest on the date indicated on the registration form or once the maximum quota of 1,100 participants on the 10 km will be reached/ or as soon as a quota of 2,350 participants for all of these races has been reached. 

Article 22: Late start

No participant will be allowed to start the race after the sweepers have left the starting line.

Article 23: Changing of race

Requests for a change of race have to be addressed to ROAG by sending an email on [email protected] No change will be allowed after registration is closed.