ROAG Sports Events Administration

General Information

HOW RACE THE TRAILS WORKS

Firstly, you need to enter at least one of the three races (or all three). Once you receive your virtual running bib/mountain bike board email you can either print it out or save the bib/board image to your phone to show at the bike park entrance gate. Once inside the bike park you'll need to take a photo/selfie at the start (we need to be able to see you at the start to make sure that you were physically there). Start your GPS unit once you are ready and ride the correct course using the GPX route (there may be some basic markings at some parks but it is up to you to follow the correct route).

Finish the route and stop recording your ride. Now some important stuff: Within 24 hours of starting you must input your race time on your ROAG profile on www.roag.org. If you want to be in contention for a prize you must also upload your GPX file; AND post your start photo to Facebook or Twitter with the hashtag #ROAGRaceTheTrails2020 and the specific race (#HollaTrailsClassicRaceTheTrails, #GibaGorgeClassicRaceTheTrails or #HusqvarnaClassicRaceTheTrails).

We will also accept emailed photos to [email protected] with the relevant subject of #HollaTrailsClassicRaceTheTrails, #GibaGorgeClassicRaceTheTrails or #HusqvarnaClassicRaceTheTrails. Keep an eye out on the live leaderboards as your position will be ever changing as other competitors insert their results over the 21 day period. If you want another chance to beat your time you are welcome to re-ride/re-run the course and re-upload a time. If you cannot record your time on a GPS unit you can time yourself using a watch and enter your time manually but are NOT eligible for podium prizes.

Please note that the race entry fee includes (1) entry into the race park where the race will be taking place. If you would like to better your time another day during the time available, you will need to pay to enter the race park again unless you have an annual membership with the park. 

IN CASE OF AN EMERGENCY: 
083 781 1042 (Pete Steinbank - Virginia Trails)

IN CASE YOU NEED HELP:
079 392 2010 (Jean-Luc Talbot - ROAG)

General Information

RACE THE TRAILS RULES

All timekeeping is done via GPS tracking submitted by competitors to the respective race results site;

For an entry to be accepted competitors must submit their unaltered GPS file to the results site within 24 hours of starting their ride;

Competitors are asked to turn off auto-pause when recording the ride on GPS. We will use start and finish time from GPX metadata to determine the race results (ie: NOT moving time), but auto pause may cause inconsistencies with the leaderboard;

Competitors can use any GPS unit or a GPS app on a smartphone to record their ride (we suggest the Strava app as it contains all the details we need and we know it works well).

ROAG reserves the right to request original GPX files up to two weeks after the event in case we want to check metadata. For this reason do not delete your original GPS file for two weeks after the race finishes.

If you are in the top 3 in your age category you will need to submit photographic proof with an unaltered photo taken just before the start of your ride / run. These must be posted on an Instagram, Facebook or Twitter platform with the hashtag #ROAGRaceTheTrails2020 AND the hashtag relating to the specific race (#HollaTrailsClassicRaceTheTrails, #GibaGorgeClassicRaceTheTrails or #HusqvarnaClassicRaceTheTrails).If a person does not have an Instagram, Facebook or Twitter account, photos can be mailed to [email protected]

The onus on submitting correct results & the start photo lies solely with the entrant;

Any person found to be altering GPS files will immediately be disqualified from all future ROAG Series events;

Any person found to be altering their start photo’s metadata will immediately be disqualified from all future ROAG Series events;

Competitors must obey all bike park rules in force at the time;

Competitors must obey all regulations currently in place, these include all government gazetted Covid-19 rules.

Any ride that starts before 1am on September 19th is not eligible to be submitted. Any files submitted after 11pm on October 10th will not be accepted.

We understand parents will want to accompany their children with this format of racing, but we remind parents they are not permitted to provide any assistance outside of an emergency. Illegal assistance includes drafting, pushing and carrying of bikes.

For obvious reasons there are no marshalls on the course, so the onus is on riders and runners to follow all personal safety protocols. This includes ensuring somebody knows when and where you are riding or running, and the onus is on you to adhere to all road rules, particularly at any road crossings.

ROAG, the sponsors or the venues take no responsibility for any personal injury, damage to equipment or loss.

Any decision by the ROAG Race the Trails race jury is final and binding;

This is 2020 so we must expect the unexpected and, because of the year, we have probably do not have a perfect 20/20 view of the future. In other words, we may not have thought of everything. For this reason we reserve the right to amend the rules as we see fit in the best interests of the sport, the series, the sponsors and the competitors.

General Information

RACE THE TRAILS TIPS

Remember, GPS units drain phone batteries quickly so if you are using a phone app we suggest you make sure your phone is 100% charged, turn off all other apps and ensure your screen goes into “sleep” mode while you record your ride.

Competitors are encouraged to enter separate photos for the selfie competitions (these can be manipulated for photographic effect in which case they cannot be used to verify your ride).
Do not forget to start your GPS recording BEFORE crossing the start line and check it is running. Starting recording after crossing the line will mean you have not completed the course.
Make sure you stop it AFTER crossing the line – any delay stopping your unit will be included in your race time.

If you think you can improve your time, you can ride the course again and update your result within 24 hours of starting your “extra” ride, but your race entry only includes one entry to the respective bike park and any further entries are for your account. Any rider not paying the requisite park fees will be disqualified.

You may be racing and think that is the most important thing in the world, but we remind you that you are sharing the trails with people who may be going about their day-to-day lives and we urge you to show respect to anybody you meet on or off the trails.

General Information

PLEASE EMAIL VIRGINIA TRAILS TO INFORM THEM WHEN YOU WILL BE COMING AND TO CONFIRM THAT THE ROUTES ARE READY & SAFE TO RIDE/RUN: [email protected]

PLEASE NOTE THAT YOU WILL NEED TO SHOW PROOF OF ENTRY INTO THE RACE (EMAIL OR PRINTED) WHEN YOU ARRIVE AT THE VENUE.