ROAG Sports Events Administration

Event Organisers

Event Organiser Services

ROAG offers a wide range of administrative & marketing services to event organisers who require assistance with various aspects of running their sports events. Below you will find a comprehensive explanation of ROAG’s services:

PRE ENTRIES

ROAG offers a multiple event & entrant online entry system that is user-friendly and efficient. Entrants have the choice of paying via credit card & EFT & Zapper (SA Only) add Juice (MRU Only).
MARKETING

ROAG, on behalf of the event organiser, directly markets to its member database via e-mails, SMS's the ROAG website as well as various forms of social media such as Facebook, Twitter and Instagram. This marketing strategy aims to increase your number of entrants through additional exposure of your event.
REGISTRATION & LATE ENTRIES

ROAG specialises in the management of event on-the-day registrations whereby ROAG supplies a full registration team (ROAG Personnel and a ROAG Manager) and various electronic equipment in order to process pre entries, capture late entries and facilitate race office changes, as well as timing facilities such as the issuing of chips for events where ROAG is the timing company.
TIMING

ROAG offers event organisers the use of a holistic timing system for both trail and MTB events. The ROAG Team (which is involved with both registration and timing) uses state-of-the-art electronic (Ultra High Frequency) equipment to time your event and ensure that you are provided with live results and prize-giving.

How Can ROAG benefit
your participants (ROAG Members)?

ROAG enables its members to experience a pleasant and hassle-free event whereby ROAG members are given access to a portal/website that incorporates event related news, info, results, seeding indexes, calendars, an entry system and an interactive profile. ROAG registration is FREE for your participants.

If you would like your event to be listed on our website, our pre-entry service is compulsory. Registration, marketing & timing are charged per service and prices are available on request from [email protected]

MARKETING & ADMINISTRATIVE SERVICES THAT ROAG OFFERS EVENT ORGANISERS

Entries

ROAG (Race Organisers Admin Group) offers a substantial range of administrative & marketing services to Event Organisers who require assistance with various aspects of running a sports event. Below you will find a comprehensive list of ROAG’s services:

Pre Entry (Online Entries) – Credit card payment & online entry system
Pre Entry (Manual Entries) – EFT/bank deposits & faxed entry forms
Late Entries – ROAG instantly and effectively captures late entry data on the day at registration.

Marketing

ROAG, on behalf of the Event Organiser, directly markets to its member database:

ROAG Newsletter – The monthly ROAG Newsletter includes concise ROAG Administered Event information. Each Event is included in the Newsletter once under the Upcoming Events section, and once under the Report Back (once the event has passed) section.
ROAG Announcement – The weekly ROAG Announcement is a bulk e- mail that provides ROAG Members with more comprehensive information regarding ROAG Administered Events. Each Event is included in the ROAG Announcement once.
Bulk SMS – A bulk SMS can be sent to the full or filtered ROAG database according to province and/or sports discipline.
ROAG’s Online Calendar – Each Event has a detailed event listing on the ROAG Calendar.
ROAG Entries Page – Each Event has a profile including the following details: registration procedure, start times, maps to venue, organisers contact details, race route profile etc.
ROAG Homepage Listing – The Events logo & some info feature on the home page, where a direct link to entry/info page is placed.

Registration

Administer & Run Registration at Event - ROAG supplies ROAG Personnel & various equipment to ‘check-in’ pre-entries & capture late entries.
Management of Race Office – ROAG manages a Race Office where ALL race entry queries are handled at the event’s registration.

ROAG Ranking & Seeding

Rider seeding index – ROAG provides ROAG Members with a seeding index and automated ranking structure. This index is immediately implemented to each event’s entry file, and the event organiser/ROAG can use this for batching purposes.

Race Results

Race Results are collected from the appropriate timing company and uploaded on to the website for all ROAG members to view

Timing

ROAG offers Event Organisers the use of a holistic timing system.
ROAG uses state-of-the-art electronic equipment to time events.
The same team will be used for both registration & timing.

Number Boards

All ROAG Members receive their own personal number board (for both running and cycling) to keep and use at All ROAG administered events – this doubles up as their Unique Identifier.

Event Organiser Benefits

ROAG has established several relationships with companies that offer services specifically for the Event Industry. In doing so ROAG has secured discounts for our Event Organisers with these various companies (e.g. medal and mobile coffee companies).

Member Benefits

ROAG has established several relationships with companies that service the active, ‘outdoorsy’ type of person and in doing so have secured discounts for our ROAG members with these various companies.

Integration With Timing Systems

Unlimited Integration - ROAG is unlimited in terms of integration with various timing systems
Various Interfaces - ROAG allows for a manual OR electronic interface

Merchandising

If Event Organisers have merchandise (e.g. clothing) they would like to sell to entrants ROAG can facilitate this at the same time that the entrant pays for his/her race entry.

Other Sales

If Event Organisers have meals/accommodation/gate entrance tickets they would like to sell to entrants ROAG can facilitate this at the same time the entrant pays for his/her race entry

Miscellaneous services

Online 'license' checks (e.g. Cycling SA Membership checks)
Electronic indemnity for participants

Please contact our Client Relations Manager
on the following details should you be interested in making use of our services:

South Africa : [email protected] Mauritius : [email protected]